Research Culture and Environment Terms and Conditions for booking

Ethos

Workshops are available free of charge to research and research related staff from the University of Dundee. Booking a workshop is perceived as your agreement to attend that workshop in its entirety. If you find you are unable to attend the workshop, it is expected that you will cancel your booking at the earliest possible time (giving a minimum of 3 working days unless exceptional circumstances occur). Where requested, Research Environment and Culture may share confirmation of your attendance or non-attendance with your line manager.

Bookings

After you register interest, you will receive an automatically generated receipt of your request, please bookmark the date and time of the workshop in your diary. Your attendance will be confirmed with a calendar invite which, when accepted, confirms your place on the course. For online sessions this will also serve as the meeting link. Event registration will close 3 working days prior to the event date.

The numbers booked onto a workshop are the maximum that can be accommodated by the facilitator or room where it is taking place. Please do not attend the workshop unless you have been provided with an appointment to do so. However, we do welcome enquiries from individuals willing to attend workshops at short notice.
It is important that you arrive promptly for the start of your workshop if this is in person. Late arrival to workshops is disruptive to the workshop itself, and to other participants. We advise that participants arrive a minimum of 10minutes before the start time of all workshops. If you arrive late for a workshop, it is at the facilitator’s discretion as to whether you are permitted to stay or not.

If you are unable to attend a workshop in its entirety (i.e. late arrival, early departure, a period of absence during the workshop), you must have emailed ([email protected]) at least 10 days in advance of the workshop to request approval to attend in part. Note that this is granted only in exceptional circumstances.

Bookings are granted on the basis that you:

1. Agree to attend (see ethos);
2. Agree to complete feedback (see feedback);
3. Have sought permission from your line manager/supervisor to attend.

Note that the Research culture and Environment team takes no responsibility for situations arising should you not have requested this permission beforehand.

Photo permission

As per terms and conditions, Research Culture and Environment may record audio, video, or photographs at our events. When we do so, we will ensure that we let you know that we are doing so and give you the opportunity to withdraw your consent to the use of your image or audio.

Cancellations

Should you need to cancel a booking, please do so by emailing [email protected] no less than 3 working days before the workshop.

We require confirmation as, at such short notice, places cannot always be offered to others indicating an interest in attending, and, as such, the place may be wasted (at significant cost).

On occasion we may have to cancel due to circumstances beyond our control or due to low booking numbers. We will notify you if this is the case.

If a workshop is reliant upon the prior submission of work, you will be reminded of this in advance of the workshop. Failure to submit work by the deadline indicated may result in you being unable to attend the workshop.

Attendance register

It is a requirement that in person workshop participants sign the attendance register.
We regret that if you do not complete the register during the workshop your attendance status will be noted as ‘not attended’ and we will be unable to amend our records later.

We cannot currently provide transcripts of training attended but are looking to resolve this issue.
Your name, and work email address are what will be requested for the register: please email [email protected] for further information on how we use your data and the purpose of this request.

Online workshops

When registering interest for an online session, you will receive an automatically generated receipt of your request, please bookmark the date and time of the workshop in your diary. Your attendance will be confirmed with a calendar invite which when accepted confirms your place on the course. For online sessions this will also serve as the meeting link. We ask that you are respectful of others’ opinions and ideas during online events. This includes both when speaking and in the chat. We will not tolerate offensive, racist, sexist or ableist language. Please ensure you keep your microphone off (muted) during the event, except for when you are invited to pose a question or during any scheduled breakout group discussions. We encourage you to switch on your camera to aid participants who need to lipread but are mindful that not all participants are able to do so.

Alteration to workshops from those advertised

Please note that workshop venues sometimes change from those originally advertised. If a venue is changed you will receive notification of this, and the new venue, via email. If you are unsure of a venue location, please contact [email protected] or visit our website or our SharePoint site.

Occasionally, and due to reasons beyond our control, workshops may be postponed. In this event give participants as much notice as possible.

If workshop numbers are too low for it to be feasible to run, we will endeavour to give participants as much notice as possible.

Feedback

The final step in your event attendance is an evaluation.
Following the workshop, you will receive an email/QR code to your provided email address asking you to complete an online feedback form. This feedback is essential to enable us to tailor future workshops to your needs and to document and respond to requests for additional training.

Agreement to complete feedback is part of the Terms & Conditions for placing a booking.
To understand more about how your information will be used and shared to generate this evaluation, please email [email protected]