Storage and Disposal Policy

Storage facilities are located at various locations across campus.

Space in these facilities is allocated by Estates & Buildings.

These storage areas are culled on a regular basis in consultation with the owners of stored property.

Storage agreements are required for these storage areas and are administered by Estates & Buildings.

Criteria for a stored material

The following criteria will be used in allocating storage space:

Material that may be stored in University storage facilities:

• materials that require short-term storage due to a renovation project or an office move/remodel
• materials required for grants and/or research project (the time frame required must be specified and no cataloguing or retrieval services are provided)
• materials required for personnel or legal actions (the time frame required must be specified and no cataloguing or retrieval services are provided)
• materials required for teaching laboratories, classroom use or other educational uses
• material necessary to the academic mission of University of Dundee, which may include working equipment, furniture, library materials

Material that may not be stored in University storage facilities:

• chemicals or hazardous waste
• non-working equipment
• empty cardboard boxes, styrofoam, packing materials and similar
• individual office files or other individual items (such as furniture, books)
• materials belonging to associate and emeritus faculty members
• non-usable office furniture (such furniture should be disposed of)
• personal property (such as bicycles, athletic equipment, personal furniture)

Storage procedures and priorities

Priority is given to the following types of materials:

• materials that need to be on campus and are accessed on a frequent and recurring basis, such as materials with academic priorities/uses or student activity uses
• materials with a short-term storage need, such as renovation-related storage or project related storage

Storage off main campus

• materials that require long-term storage but which do not need to be on campus
• materials accessed on a less frequent basis than the above
• materials related to academic priorities and needs
• materials with a short to mid-term storage need

Exceptions to the criteria above are made only in special cases, and by the Director of Campus Services.

Warp-it

All storage is assigned for a specific period of time, in the first instance for up to 6 months, where necessary on application this can be extended up to 12 months. After this time items will be uploaded to the University reuse portal.

• University of Dundee Warp-it portal

Items are then made available to all University Departments. It remains on this website for a further month.

After one month, items can then be made available to our public sector partners in Warp-it which currently includes Dundee City Council, Perth & Kinross Council, Angus Council, NHS Tayside, and University of St. Andrews, where it will remain on the website for a further four weeks

Following this, any items remaining in Stores will be recycled for their material elements.