Update your staff profile on the people pages

The people pages of the University website provide a searchable, single location where the contact details and related information for staff can be accessed. Staff are organised into groups corresponding to the University's organisational structure.

These pages showcase your roles, responsibilities, research themes, and achievements to a diverse audience. Prospective students, researchers, collaborators, future employers, and the media may all refer to them. Internally, they also serve as a resource for finding contact details and areas of expertise. Keeping them up to date ensures they remain relevant and useful.

The content published on staff pages must not include offensive, threatening, defamatory, or illegal material. 

Profile photos

Profile photos used on the website must be:

• high quality
• on a plain, light background
• colour rather than black and white
• professional in appearance
• front-facing and looking at the camera

Avatars, poor quality, or non-professional photos are not permitted.

A photographer in Creative Services should preferably take any new photographs provided to achieve a consistent style in line with University brand guidelines. If you need your staff photograph taken you should attend one of the regular photo sessions organised by Creative Services.

To get your profile photo updated, added, or removed from the website, email [email protected]

Biography and additional content

If you want to update content for the Biography, Research, and Teaching sections, unless you have a designated contact in your School, you will need to contact Web Services by emailing [email protected] who can make these changes for you.

The following guides from Web Services may be useful when sending in content and links for your page:

• Writing alt text
• Writing useful and accessible link text for websites

Biography

You should ensure your biography content is accurate and reviewed regularly. The information in this section should be professional, and you should not divulge anything considered private or personal (for example, your family background). 

Being mindful of the various audiences who could be visiting your page, the first paragraph (at least) should be written in a way that is accessible to everyone. You can then go on to provide more detailed content appropriate for fellow researchers/collaborators. 

Research

As well as providing an overview of your research, you can list up to 10 research outputs in this section. Beyond this, detailed information about individual outputs should be displayed on your research profile on the Discovery Research Portal. You can add a link to Discovery on your staff profile.

Teaching

This section can be used to describe your teaching responsibilities and activities. It is your responsibility to ensure this is up-to-date and accurate. 

In some Schools, designated administrative staff may be authorised to make updates on an individual’s behalf.

Website links and other content

People profiles can display links to external sites that promote staff teaching and research activities. Permitted links include:

• Personal blogs
• Research project websites
• Social media profiles used for research, teaching, or public engagement
• ORCID identifier

Embedded social media timelines/feeds are not permitted. Web Services reserve the right to remove any broken links.

The University does not provide the facility for posthumous people profiles.

Name and contact details

Content for the sections below is sourced directly from OneUniversity.

• Title
• Forename (this uses the 'Known as' field from a person's staff record but will default to the 'Forename' record if this isn't available. In other words, 'Joseph' will show unless you have told the People team that you prefer to use 'Joe'. Updating your 'Known as' will also update the display name for your email, for example 'Joe Bloggs')
• Surname
• Email
• Job title
• Group (i.e school/directorate, department/service)
• Location (University standard internal address)

Honorary staff are not published by default but can be listed individually if approved by a Dean/School Manager.

By default, PhD students are not displayed on the website from OneUniversity. PhD students who are not staff can be listed on the website if required and approved by a Dean/School Manager. In both instances, please contact Web Services by emailing [email protected] and these can be added.

Updating and amending your details

If any of this information is incorrect, you will need to contact your People Support team. These changes will be automatically reflected on the website.

Phone number

Phone numbers are sourced directly from the IT system. If this information is incorrect, email [email protected]

Removing your details

If you do not wish to have your name and contact details displayed on the website, please email [email protected]